Organization and Applicant Responsibilities
The organization must . . .
- Review the Criminal Records Review Act to determine if their people are in positions that work with children and/or vulnerable adults and are covered under the language of the Criminal Records Review Act.
- Inform each applicant of the requirements of the act and whether the criminal record check they will be authorizing covers the relevant offences for working with children or the relevant and specified offences
- for working with children and vulnerable adults or just vulnerable adults.
- Ensures each applicant completes and signs the Consent to a Criminal Record Check form. Note: Organizations may not ask an applicant to authorize a criminal record check unless the organization has offered a position to the applicant.
- Properly check and verify each applicant’s identification by following the CRRP best practices and RCMP policy- Primary and Secondary ID Verification Requirements:
- It is the organization’s responsibility to ensure proper verification of identification of each applicant consenting to a criminal record check. It is particularly important to follow this step when criminal record checks are submitted manually by fax or mail to the CRRP as manual submissions are not put through the Electronic Identification Verification (EIV) process. At least one of the below listed primary pieces of ID, along with a secondary ID (please see list of accepted ID below) must be shown to the organization contact person. One piece of ID must be government issued (Driver’s Licence is preferred) and display applicant’s name, date of birth, signature and photo. Always have applicant fill out their DL# on the consent form if DL is provided for ID.
- The organization contact person must sign in PART 2 – Organization Information of the Consent form indicating compliance with the Criminal Records Review Program ID verification requirements. (for submissions through the manual paper process)
- Retain the applicant’s original signed consent form for five years to meet auditing requirements. (This is not required when using the online service)
- Mandatory re-checks are required every five years. Organizations are responsible to track when each applicant is due for a five year re-check and have each applicant submit a re-check by the 5 year anniversary date. Volunteer agencies that opt into the CRRP have the ability to increase the frequency of their criminal record checks, but they must be at least every five years.
- It is up to the organization to determine whether an applicant has had a break in service. Any applicant with a break in service, must provide a new criminal record check for their organization. There is no specific time frame defined in a break in service. If the employer/employee relationship or the applicant/organization relationship is formally severed, this is considered a break in service and a new check must be conducted.
Charges or Convictions
Should the organization become aware of an applicant being charged with or convicted of a relevant or specified offence as applicable to working with children or vulnerable adults, subsequent to a criminal record check, the organization must ensure the applicant submits a new consent for criminal record check with a $28 processing fee as applicable.
In addition to the criminal record check, organizations should have other screening methods, including extensive past work performance checks. The Criminal Records Review Program can only determine a risk to children or vulnerable adults as applicable on individuals that fall within the scope of the act.
The applicant must . . .
- Submit to a criminal record check by completing and signing a Consent to a Criminal Record Check form either through the manual paper process by faxing or mailing in the form or going online as directed by their organization to complete the request for criminal record check.
- Applicant must ensure the $28.00 processing fee (if applicable) is paid for, either by submitting payment themselves or verifying the organization they work/volunteer for will pay. Criminal Record checks can only be conducted when the Criminal Records Review Program receives the Consent Form signed and authorized by the applicant with the $28 processing fee (if applicable).
Charges or Convictions
The act requires that if an applicant who works with children or vulnerable adults is charged with or convicted of a relevant or specified offence as applicable subsequent to a criminal record check, the applicant must promptly report the charge or conviction to the organization, and submit a new, signed Consent for Criminal Record Check form. See Vulnerable Sector checks for more information.
List of accepted Primary ID:
Issued by ICBC:
- B.C. Driver's Licence or learner's licence (must have your photo)
- B.C. Identification (BCID) card
- B.C. Services Card (must have your photo)
Issued by provincial or territorial government:
- Canadian birth certificate
Issued by Government of Canada:
- Canadian Citizenship Card
- Permanent Resident Card
- Canadian Record of Landing/Canadian Immigration Identification Record
List of accepted Secondary ID:
- School ID card (student card)
- Bank card (only if applicant's name is on card)
- Credit card (only if applicant's name is on card)
- Foreign birth certificate (a baptismal certificate is not acceptable)
- Canadian or U.S. driver's licence
- Naturalization certificate
- Canadian Forces identification
- Police identification
- Foreign Affairs Canada or consular identification
- Vehicle registration (only if applicant's signature is shown)
- Picture employee ID card
- Possession and Acquisition Licence (PAL)
- Social Insurance Card (new style without signature strip not acceptable)
- B.C. CareCard
- BC Services Card (with or without photo)
- Native Status Card
- Parole Certificate ID
- Correctional Service Conditional Release Card