Apply for a Criminal Record Check and Processing Policies
Options for Applying - electronic or manual
There are three methods to apply for a Criminal Record Check:
- Applicant-based online process - Organizations enrolled in the eCRC online service can provide their workers/volunteers with a web link and access code to complete their criminal record check online.
- Online process option for organizations – Organizations with an 'authorized' BCeID or IDIR are able to enter criminal record check application forms online, see Online service page for more information.
- Manual process option - The Consent to a Criminal Record Check form may be downloaded, completed and mailed or faxed, see below.
Prior to sending in the consent form and payment, applicants should verify through their organization that they are covered under the jurisdiction of the Criminal Records Review Act as either 'working with children' and / or 'working with vulnerable adults' in British Columbia. It is the responsibility of the organization to determine whether our program’s legislated criminal record check is required or not.
Download Consent to a Criminal Record Check Form
Who keeps the original signed consent form is important. As a general rule, the applicant is to complete, sign and date the consent form and then give it to their organization for submission. The organization makes a copy of each completed consent form and keeps the original, sending a copy to the Criminal Records Review Program along with the appropriate payment (if applicable).
Information on Schedule Types and who keeps the signed consent form is included on page two of the form and listed below.
Tip: the applicant should follow the 'Checklist for Applicant' found on page two of the form to ensure the form is completed correctly.
Tip: the organization should follow the 'Checklist for Organization' found on page two of the form to ensure their part of the process is completed correctly.
The single consent form offers five schedule types. Review the following list of schedule types to choose which one applies to you.
If the individual is an employee working with children and / or vulnerable adults and does not meet any description of schedule types B, C, D, or E.
The employer retains the original consent form.
If the individual is:
- applying for membership or is a registered member of a B.C. governing body, or
- is applying for, or has certification, or a letter of permission to teach through the Office of Inspector of Independent Schools, B.C. Ministry of Education, or
- is a registered student in a post secondary program with a practicum component involving work with children and / or vulnerable adults.
Either the governing body or the post secondary institution retains the original form.
If the individual is a volunteer, a resident age 12 or older, or a manager or owner / operator of a licence-not-required child care facility. The child care facility must apply for registration or be registered with their regional provincial Child Care Resource and Referral program.
The local Child Care Resource and Referral Program retains the original signed consent form.
If the individual is a manager or owner operator applying for or already holds a child care or adult care (vulnerable adults) facility licence, or is the manager's or owner operator's family member age 12 or older living in the facility.
The local Health Authority, Community Care and Assisted Living facilities licensing office retains the original signed consent form.
If the individual is an employee or a volunteer at a child care or adult care (vulnerable adults) facility, licensed under the Community Care and Assisted Living Act which is administered by local health authority community care facility licensing offices.
The manager or owner / operator of the facility keeps the original signed consent form.
There is a $28.00 non-refundable processing fee, if applicable for each criminal record check and the payment must be submitted with the completed and signed consent form. Consent forms received without payment will be returned, unprocessed. Payment is accepted in one of the following formats:
- Certified cheque – made payable to the Minister of Finance.
- Money order – made payable to the Minister of Finance.
- VISA or Mastercard – Use the Application for Pre-Authorized Credit Card Usage.
- Draw Down Accounts – Draw down accounts may be set up and used by an authorized representative of an organization. Draw down accounts work like a credit balance account. You may place money in the account to pay for current and subsequent Criminal Record Check form submissions. Note: Draw Down Accounts are not an option for the applicant based e-service. Draw Down Accounts may be used for the BCeID e-service. See Apply for a Draw Down Account for more information.
- Personal cheques are not accepted.
- Credit card information must not be e-mailed. Mail or fax the completed Application for Pre-Authorized Credit Card Usage.
If you are using the new applicant based Online Service to submit a Criminal Record Check – payment is made by credit card (Visa or Mastercard). If you are using the BCeID online service, you may pay by credit card (Visa or Mastercard) or draw down account. See Online Service page for more information.
See also Application Processing Policies.
Payment Exception – Fee Waiver
The Criminal Records Review Act allows for the Registrar to waive the fee if it is deemed in the public interest. The only individuals considered for a fee waiver are children aged 12-18 years (inclusive) in residence at a child care facility, or adult care facility licensed under the Community Care and Assisted Living Act.
Complete the Application for Fee Waiver form and submit it with the signed Consent Form instead of payment.
Application Processing Policies
The $28.00 processing fee is not refundable. Once processing of the consent form begins, there is no refund.
The Criminal Records Review Program is not responsible to keep track of duplicate forms. No refunds are provided for duplicate forms that are processed.
Keep track of forms submitted to this office to avoid duplicate payments. Most fax machines have a 'confirmed sent' feature which may assist you. Due to high volumes of consent form submissions, our office is unable to search through our submissions to confirm receipt.
This section pertains only to consent forms received in our office using the manual Consent to a Criminal Record Check form.
Consent forms are returned, with an explanatory letter from the Criminal Records Review Program if:
- no payment (if applicable) for the criminal record check is received;
- payment (if applicable) received is the incorrect amount;
- payment (if applicable) is not in the form of a certified cheque, money order, VISA or Mastercard;
- payment (if applicable) is not made out to the Minister of Finance;
- payment (if applicable) by credit card must use the Pre-Authorized Credit Card Usage form;
- the consent is not signed and / or dated;
- information on the consent form is missing or not clear, such as no organization information is included on the consent form where it is required;
- an incorrect or obsolete consent form is received.
The consent form will be processed once the payment, missing information, or updated form is received by the Criminal Records Review Program.
No missing information is taken over the phone and credit card information must not be e-mailed