Apply for a Criminal Record Check – Application Form, Schedule Types and Payment
Options for Applying - electronic or manual
There are two methods to apply for a Criminal Record Check:
- Online process option for organizations – Organizations with an 'authorized' BCeID or IDIR are able to enter criminal record check application forms online, see Online service page for more information.
- Manual process option – available to organizations and individuals. The Consent to a Criminal Record Check form may be downloaded, completed and mailed or faxed, see below.
Prior to sending in the consent form and payment, applicants should verify through their organization that they are covered under the jurisdiction of the Criminal Records Review Act as either 'working with children' and / or 'working with vulnerable adults' in British Columbia. It is the responsibility of the organization to determine whether our program’s legislated criminal record check is required or not.
Download Consent to a Criminal Record Check Form
Who keeps the original signed consent form is important. As a general rule, the applicant is to complete, sign and date the consent form and then give it to their organization for submission. The organization makes a copy of each completed consent form and keeps the original, sending a copy to the Criminal Records Review Program along with the appropriate payment.
However, the single consent form covers six schedule types and requirements on who retains the original signed consent form varies depending on the schedule type. Information on Schedule Types and who keeps the signed consent form is included on page two of the form and listed below.
Tip: the applicant should follow the 'Checklist for Applicant' found on page two of the form to ensure the form is completed correctly.
Tip: the organization should follow the 'Checklist for Organization' found on page two of the form to ensure their part of the process is completed correctly.
The single consent form offers six schedule types. Review the following list of schedule types to choose which one applies to you.
If the individual is an employee working with children and / or vulnerable adults and does not meet any description of schedule types B, C, D, or E.
The employer retains the original consent form.
If the individual is:
- applying for membership or is a registered member of a B.C. governing body, or
- is applying for, or has certification, or a letter of permission to teach through the Office of Inspector of Independent Schools, B.C. Ministry of Education, or
- is a registered student in a post secondary program with a practicum component involving work with children and / or vulnerable adults.
Either the governing body, Office of Inspector of Independent Schools or the post secondary institution retains the original form.
NOTE: effective January 1, 2012, the registered student requirement will be expanded to include any students registered in any certificate, diploma, or degree program that has a practicum involving working with children or vulnerable adults and will not be limited to those leading to membership in a governing body.
If the individual is a volunteer, a resident age 12 or older, or a manager or owner / operator of a licence-not-required child care facility. The child care facility must apply for registration or be registered with their regional provincial Child Care Resource and Referral program.
The local Child Care Resource and Referral Program retains the original signed consent form.
If the individual is a manager or owner operator applying for or already holds a child care or adult care (vulnerable adults) facility licence, or is the manager's or owner operator's family member age 12 or older living in the facility.
The local Health Authority, Community Care and Assisted Living facilities licensing office retains the original signed consent form.
If the individual is an employee or a volunteer at a child care or adult care (vulnerable adults) facility, licensed under the Community Care and Assisted Living Act which is administered by local health authority community care facility licensing offices.
The manager or owner / operator of the facility keeps the original signed consent form.
If the individual is a student (ECE college level or high school) on work placement at a child care facility, or a child care substitute, or a child care worker working at multiple facilities applying for registration on the Short-term Registry.
The short-term registry applicant keeps the original form.
NOTE: effective January 1, 2012, ECE college students will be considered 'registered students' and will submit their Consent to a Criminal Record Check using Schedule B above.
The amendments to the act ensure that all post secondary registered students are treated consistently. Currently clearance letters provided under Schedule F are sent to the individual applicant and are valid for one year. Clearance letters provided under Schedule B will be sent directly to the education program contact and will be valid for five years.
There is a $20.00 non-refundable processing fee for each criminal record check and the payment must be submitted with the completed and signed consent form. Consent forms received without payment will be returned, unprocessed. Payment is accepted in one of the following formats:
- Certified cheque – made payable to the Minister of Finance.
- Money order – made payable to the Minister of Finance.
- VISA or Mastercard – Use the Application for Pre-Authorized Credit Card Usage.
- Draw Down Accounts – Draw down accounts may be set up and used by an authorized representative of an organization. Draw down accounts work like a credit balance account. You may place money in the account to pay for current and subsequent Criminal Record Check form submissions. See Apply for a Draw Down Account for more information.
- Personal cheques are not accepted.
- Credit card information must not be e-mailed. Mail or fax the completed Application for Pre-Authorized Credit Card Usage.
If you are using the Online Service to submit a Criminal Record Check – payment is made by credit card (Visa or Mastercard) or draw down account. See Online Service page for more information.
See also Application Processing Policies page on this website.
Payment Exception – Fee Waiver
The Criminal Records Review Act allows for the Registrar to waive the fee if it is deemed in the public interest. The only individuals considered for a fee waiver are children aged 12-18 years (inclusive) in residence at a child care facility, or adult care facility licensed under the Community Care and Assisted Living Act, or students enrolled at a B.C. high school on work experience arranged through the school.
College-level ECE students are not eligible to apply for a fee waiver.